Please note: pCards are NOT an acceptable form of payment for relocation services.
Rice University has agreements in place with several relocation service-providers in an effort to maximize value and minimize the stress that comes with the relocation experience. The vendors are able to bill Rice University directly for the moving expenses. Rice purposely has engaged with more than one vendor in order to offer choices and selection to our faculty and staff that are relocating to the Houston area.
STEP 1: Work with your Department Representative or Human Resources professional to understand your relocation offer.
STEP 2: Contact the Vendors.
It is important to know who will be moving your household goods and handling the relocation services. Directly below are the icons of the vendors currently under contract with Rice. Using one of these vendors is not mandated but their rates are deeply discounted and the contracts have already cleared up most of the paperwork. You must initiate the process with the local representative listed below who understands our contract and will guide you through the process. While each is under contract, there may be subtle rate differences so it is in your best interest to seek more than one quote. Each company will collect some information from you, schedule a visit, and also verify your information with Rice University to ensure this is an official move. Vendors' contracts are very specific on the services they offer and they are not authorized to deviate away from those services.
STEP 3: Get a Written Quote.
Each vendor will visit your home and produce a quote that will be delivered to you and to Rice University. Your responsibility is to work with your point of contact at Rice University to make the best decision for both parties with regard to vendor selection. The lowest price, all things being equal, usually will be the predominant factor. Once that is done, the selected vendor will then contact you to officially schedule the move. Remember, at no point during this process should you negotiate pricing or opt into or out of standard services offered without first securing approval from Rice University. Do not be afraid to ask for clarification on anything!